By-Laws

 

ARTICLE I - NAME AND GEOGRAPHIC AREA

Section 1. This association shall be known as the "Southern California Public Management Association – Human Resources", Chapter II of the International Public Management Association for Human Resources, hereinafter called the Association.

Section 2. The jurisdictional area of the Association shall be the region which is known as Southern California. The principal office of the Association shall be at the address of the President of the Association, which shall be noted in the margin next to this Article, this shall not be considered as an Amendment of the By-laws.

ARTICLE II - OBJECTIVES

The objectives of this Association shall be:

1. To provide a forum for persons engaged in public human resources administration to discuss subjects of mutual interest;

2. To provide opportunities for professional development; and

3. To encourage and facilitate cooperative action among public agencies on human resources problems and issues.

ARTICLE III - MEMBERSHIP

Section 1. Kinds of Membership. There shall be four kinds of membership in the Association: Full, Affiliate, Honorary Life, and Student.

a. Full members shall be persons who are employed by management in a professional or technical capacity in public or private human resources management; or instructors in the same field. Full members may be Officers and Directors and may vote on all issues that come before the membership.

b. Affiliate members shall be persons with an interest in public human resources administration, but who do not meet the requirements for full members.

c. Honorary life members shall be persons recognized by the Association for their contributions to public human resources personnel administration and the Association. Honorary life members may be Officers and Directors and may vote on all issues that come before the membership.

d. Student members shall be any full-time graduate or undergraduate student, or any person participating in a formal public service internship program sponsored by a recognized academic institution and cannot otherwise be currently employed by an HR agency. All benefits are accessed online only. Student members receive no printonly publications.

Section 2. Election of Members. All applications for membership shall be reviewed by the Vice President for Membership, or in that Officer's absence, a person appointed by the President, and those approved shall be forwarded with recommendations to the Board of Directors. After the Board has reviewed and approved the proposed actions, the names and affiliations of the new members shall be published in the next issue of the Newsletter. Final decisions regarding  the credentials of all applicants shall be made by majority vote of the Board of Directors present at the meeting during which membership applications are  reviewed.

In extenuating circumstances (such as the ability to enjoy membership rates for SCPMA-HR events), the Vice-President of Membership is authorized to approve membership and so notify the Board of Directors at the subsequent meeting  immediately following such action.

Section 3. Interpretation. Requests for interpretations of credential requirements and election requirements shall be referred to the Board of Directors whose decision shall be final. It is understood that all personal pronouns, and words  containing the prefix or suffix "man", used in these By-laws are generic, applying equally to members of both sexes.

ARTICLE IV - DUES

Section 1. Association dues for members shall be established annually by the Board of Directors. Honorary Life members shall be exempt from payment of dues.

Section 2. The membership year for dues and all other purposes shall be from January 1 through December 31 of the same year.

Section 3. Nonpayment of dues for three months shall be considered as equivalent to resignation from the Association. To reestablish membership, it shall be necessary to submit a new application and pay the required dues.

ARTICLE V - OFFICERS AND BOARD OF DIRECTORS

Section 1. The governing body of the Association shall be a Board of Directors consisting of the seven officers of the Association and eight other Board members, and the two most immediate past Presidents.

Section 2. The officers of the Association shall be:

a. President. The President shall represent the membership in all Association matters. The President, subject to the approval of the Board of Directors, shall create committees and make committee appointments whenever it appears appropriate to do so. The President may assign duties to officers, other members of the Board of Directors, and other members, and shall schedule, convene, an preside at all meetings of the members and those of the Board of Directors. At  the end of the term of office, the President shall prepare an annual report, containing a summary of the Association's activities, new officers, and financial report to be distributed to all members and IPMA - HR.

b. President-Elect. The President-Elect shall act for the President in the President's absence, and shall be an ex-officio member of, and act as liaison agent for the President of all standing committees. This officer shall act as the coordinator and director of the Association's Annual Workshop, and shall chair workshop committee meetings, prepare schedules and time-tables, and make periodic reports to the Board.

c. Vice President-Programs. The Vice President-Programs shall, subject to the approval of the President, make the necessary arrangements for all regular meetings of the Association.

d. Vice President-Membership. The Vice President-Membership shall be responsible for promoting active membership in the Association, receiving all membership applications and renewals, publishing and maintaining a director of membership, and maintaining the Association's mailing list.

e. Secretary. The Secretary shall keep minutes of all Board meetings and shall forward to each member of the Board a copy of the minutes of such meetings.  The Secretary shall maintain current records of the Association, other than financial and, under the direction of the President, may correspond for the  Association.

f. Treasurer. The Treasurer shall receive and hold all funds, make all disbursements, and maintain necessary and appropriate records of all Association financial transactions, and shall make a financial report at each regular meeting of the Board of Directors. At the close of the fiscal year (June 30), the Treasurer shall submit a financial report within 15 days. This report is to be audited by one or more Association members appointed by the incoming President. If the auditor is unable to resolve any discrepancy which may occur, it shall be brought to the attention of the Board of Directors for final resolution. The Treasurer shall be responsible for the filing of the appropriate tax returns.

g. Communications Director. The Communications Director shall publish and distribute the Newsletter and other special notices to all members, and coordinate publicity for Association activities.

Section 3. The presence of at least seven (7) members of the Board of Directors shall be required at a meeting of the Board of Directors in order to transact business for the Association.

Section 4. The Board of Directors may, by a majority vote of those present, remove any Officer or Director for: 1) misfeasance or nonfeasance in the performance of the duties of the officer; or 2) who fails to attend three (3) consecutive Board meetings without excuse.

ARTICLE VI - ELECTION OF OFFICERS

Section 1. The President shall appoint a Nominating Committee of no fewer than three Full or Honorary Life members, and announce such appointments at a regular meeting of the members in February. Full or Honorary Life members may make nominations in writing to the Nominating Committee during February. Nominations must state that the nominee would accept the nomination.

Section 2. The Nominating Committee shall report all nominations, including those made by the Nominating Committee, at a regular meeting of the member at the Annual Workshop. At this time, the President shall call for additional nominations from the floor. Such nominations must be accepted by the nominees.

Section 3. Officers and other members of the Board of Directors shall be elected by a vote of Full and Honorary Life members. Voting shall be by ballot by means of mail, electronic mail, or any other method approved by majority vote of the Board of Directors. To be elected to an office, a candidate must receive a majority of the votes cast for that office. If no candidate receives a majority of the votes cast for a given office, a second ballot shall be mailed listing the two  candidates who have received the highest number of votes for that office. Voting shall take place during the month of April and the results announced via the website, email, at a regular membership meeting and in the newsletter. Officers and other members of the Board of Directors who are elected shall be installed at a regular meeting of the membership in June.

Section 4. The term of office for Officers shall be one (1) year. The term of office for other elected Board members shall be two (2) years.

Section 5. The President shall make an appointment, subject to confirmation by the Board of Directors, to an office of an elected Board member which has been vacated before the incumbent's term has expired. Appointments will be to fill the unexpired term.

ARTICLE VII - MEETINGS

Section 1. Regular meetings of the members shall be scheduled as determined by the Board of Directors. One of these shall be the annual meeting of the members in June, at which the Officers for the coming year shall be installed.

Section 2. The President shall call, at the request of the Board of Directors, or any ten or more members, special meetings of the members to discuss matters which are unusual or critical in character. The subjects to be discussed at such meetings shall be specifically set forth in the announcements of the respective meetings.

Section 3. The presence of fifteen (15) Full or Honorary Life members shall be required to transact business at any regular or specially called meeting of the members.

ARTICLE VIII - RULES OF ORDER

Section 1. The rules contained in the current edition of Robert's Rules of Order  shall govern the conduct of business in the Association, except where such rules are in conflict or inconsistent with the By-laws or Special Rules of Order of the Association (See Section 2).

Section 2. The Board of Directors may adopt special rules for the conduct of meetings of the members, the regular business of the Association, or the performance of duties by the members of the Board of Directors and the Association committees, Special Rules of Order shall become standing rules upon an affirmative vote of two-thirds of the Full and Honorary Life members present at a regular meeting of the members.

ARTICLE IX - AMENDMENTS

Section 1. Proposed amendments to these By-laws may be initiated by action of the Board of Directors or upon written petition signed by at least ten (10) members of the Association. Amendments initiated by petition shall be addressed to the President for submission to the membership.

Section 2. Proposed amendments shall then be submitted to the members in writing at least thirty days in advance of the date on which they are to be voted on by the members. In the case of proposed amendments initiated by petition,  the text of the amendments may be accompanied by the recommendation of the Board of Directors.

Section 3. The affirmative vote by mail ballot of a simple majority of the full and honorary voting shall be necessary for the adoption of any amendment.

Section 4. An adopted amendment shall become effective immediately upon adoption unless otherwise specified.

Amended: April 26, 1979, January 12, 1983, May 2, 1984, June 1, 1987, July 16, 1993, May 16, 2003, June 20, 2005, and June 7, 2010.